Once a participant has registered, they should receive a warm welcome letter with written confirmation and details about participation in the program. Invite your facilitator to co-write and co-sign the letter, especially if your facilitator is a religious professional in your congregation. Send the letter with a packet which should include a map to the retreat center, a list of what to bring, and a detailed agenda and workshop schedule.

If couples will participate, send separate letters and packets to each partner.

Chapter 7 of this resource has two sample letters. Resource 2 is a letter to send participants in a High Hill program that involves two weekend retreats. Resource 3 is a letter to send participants whose group will meet locally, without overnights.