A Comprehensive Guide to Writing Congregational Bylaws
A Comprehensive Guide to Writing Congregational Bylaws

Bylaws exist to support and enhance the functioning of the congregation. Good bylaws provide good process.

Bylaws are important in laying the groundwork for any organization. Although written in language to satisfy legal requirements, bylaws also encapsulate the vision, hopes, and dreams of the congregation. They help guide the congregational board, as well as deal with infrequent situations such as the calling of a minister and the purchasing of real estate. They are also a last resort in cases of disagreement on legal matters. 

For all members, bylaws provide a part of the roadmap for getting involved in key decision making, which is particularly important to groups in historically marginalized communities.

Emerging Practices in Writing Bylaws

The Bylaws provide the formal structure of your congregation and allow for maintaining and changing that structure. Bylaws hold the highest level of authority of congregational guiding documents.

Bylaws do not need to include every matter of policy. Because bylaws are generally amended only through congregational meetings, nimble congregations will create policies, operating guidelines and procedures that stand apart from the bylaws to govern day-to-day matters. These can be amended more easily as needs evolve and change.

The word who in a yellow bubble

Who You Are

Deciding A Congregation's Name for the Bylaws

Choosing or changing the name of the congregation is an important decision, for it will help shape the congregation's vision and image.

Statement of Purpose for Bylaws

The purpose provision of the bylaws distinguishes the congregation from other institutions in the community and sets out the basic parameters for all the activity of the congregation.

Statement of UUA Membership in Bylaws

Spelling out membership in the Unitarian Universalist Association (UUA) in a congregation's bylaws clearly defines the congregation as a Unitarian Universalist congregation.

Definition of membership in a dictionary

Defining Membership

Membership Requirements for Bylaws

The minimum requirements for congregational membership should be included in the bylaws. Specific details about these requirements can be articulated in policies and updated as needed.

Categories of Members in Bylaws

Some congregations want more flexibility in how they approach membership. For the purpose of the bylaws, it's important to clarify who has voting rights.

Removal from Membership in Bylaws

Bylaws should include two different provisions for removing people from membership. One is for people who have drifted away. The other is for removing a member for cause.

Voting at a Congregational Meeting

Congregational Meetings

Congregational Meetings for Bylaws

A decision by vote in a congregational meeting is the highest expression of the congregation's authority. UU congregations generally reserve only major decisions for the membership as a whole.

Conducting Congregational Meetings in Bylaws

How meetings are conducted--quorum, voting percentages, and model of group deliberation--reflects your theology, expectations of membership, and commitment to welcome and inclusion.

 

Fist bump over board room table with diverse arms

Governance Structure

Election and Composition of the Governing Board for Bylaws

The governing board is the fiduciary agent for the congregation, operating as a single unit in service of the congregation's mission.

Meetings of the Governing Board for Bylaws

Transparency and communication are essential for board meetings. Determine quorum, voting provisions and how to communicate decisions.

The word committee spelled out in Scrabble tiles

Committees of the Congregation

Committees of the Congregation in Bylaws

The only committees that need to be articulated in the bylaws are committees that are accountable to the congregation as a whole. These are usually limited to nominating committees, sometimes endowment committees, and the Settled Minister Search Committee.

A minister preaches from the GA podium

Ministry

Role of the Minister in Bylaws

Defining the role of the minister is one of the most unique aspects of congregational bylaws. Ministry being a covenantal relationship between called minister and congregation, the details are organic and evolving.

Calling a Minister in Bylaws

Very few things that a congregation does affect it as greatly, or are as important, as the choice of a minister. Wonderful ministerial-congregational matches provide new life and purpose to an institution and help lead both parties well into the future.

Dismissal of a Minister in Bylaws

Congregations should include bylaws provisions that enable the congregation to terminate the covenantal relationship when the trust and confidence in the minister has been compromised or eroded.

post-it on a cork board with a light bulb drawn on it

Other Provisions

Dissolution Clause for Bylaws

The Bylaws of the UUA require that to be affiliated with the UUA all congregations must have a dissolution clause in their bylaws.

Initial Adoption of Bylaws

If you are proposing bylaws for a new congregation, you may wish to include a provision dealing with their initial adoption.

Amending Bylaws

All bylaws need to be amended from time to time. Ideas and thoughts change, and new situations arise that need to be addressed in the bylaws. Bylaws should include provisions on how they can be amended.

 

Contents

  • By UUA Congregational Life Staff Group
    The Bylaws provide the formal structure of your congregation and allow for maintaining and changing that structure. Bylaws hold the highest level of authority of congregational guiding documents and are the hardest to change.
  • By UUA Congregational Life Staff Group
    Choosing or changing the name of the congregation is an important decision, for it will help shape the congregation's vision and image.
  • By UUA Congregational Life Staff Group
    The purpose provision of the bylaws distinguishes the congregation from other institutions in the community and sets out the basic parameters for all the activity of the congregation.
  • By UUA Congregational Life Staff Group
    Spelling out membership in the Unitarian Universalist Association (UUA) in a congregation's bylaws clearly defines the congregation as a Unitarian Universalist congregation.
  • By UUA Congregational Life Staff Group
    The minimum requirements for congregational membership should be included in the bylaws. Specific details about these requirements can be articulated in policies and updated as needed.
  • By UUA Congregational Life Staff Group
    Some congregations want more flexibility in how they approach membership. For the purpose of the bylaws, it's important to clarify who has voting rights.
  • By UUA Congregational Life Staff Group
    Bylaws should include two different provisions for removing people from membership. One is for people who have drifted away. The other is for removing a member for cause.
  • By UUA Congregational Life Staff Group
    A decision by vote in a congregational meeting is the highest expression of the congregation's authority. UU congregations generally reserve only major decisions for the membershipas a whole
  • By UUA Congregational Life Staff Group
    How meetings are conducted--quorum, voting percentages, and model of group deliberation--reflects your theology, expectations of membership, and commitment to welcome and inclusion.
  • By UUA Congregational Life Staff Group
    The governing board is the fiduciary agent for the congregation, operating as a single unit in service of the congregation's mission.
  • By UUA Congregational Life Staff Group
    Transparency and communication are essential for board meetings. Determine quorum, voting provisions and how to communicate decisions.
  • By UUA Congregational Life Staff Group
    The only committees that need to be articulated in the bylaws are committees that are accountable to the congregation as a whole. These are usually limited to nominating committees, sometimes endowment committees, and the Settled Minister Search Committee.
  • By UUA Congregational Life Staff Group
    Defining the role of the minister is one of the most unique aspects of congregational bylaws. Ministry being a covenantal relationship between called minister and congregation, the details are organic and evolving.
  • By UUA Congregational Life Staff Group
    Very few things that a congregation does affect it as greatly, or are as important, as the choice of a minister. Wonderful ministerial-congregational matches provide new life and purpose to an institution and help lead both parties well into the future. Therefore, congregations must ensure that they...
  • By UUA Congregational Life Staff Group
    Congregations should include bylaws provisions that enable the congregation to terminate the covenantal relationship when the trust and confidence in the minister has been compromised or eroded.
  • By UUA Congregational Life Staff Group
    Bylaws changes require approval by the congregation in a meeting of the whole. Like any significant change, changes to bylaws should be communicated as clearly as possible with lots of opportunity for questions and comments.
  • By UUA Congregational Life Staff Group
    The Bylaws of the UUA require that to be affiliated with the UUA all congregations must have a dissolution clause in their bylaws.
  • By UUA Congregational Life Staff Group
    If you are proposing bylaws for a new congregation, you may wish to include a provision dealing with their initial adoption.
  • By UUA Congregational Life Staff Group
    All bylaws need to be amended from time to time. Ideas and thoughts change, and new situations arise that need to be addressed in the bylaws. Bylaws should include provisions on how they can be amended.

About the Author

  • The regional Congregational Life staff are congregations' local connection to the UUA. All of the program Congregational Life staff have expertise in most aspects of congregational life and each also has a few program areas of expertise. See the UUA Congregational Life Staff...

For more information contact conglife@uua.org.

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