Private Events During General Assembly

Private Events

2023 In-Person Private Events

Examples of private meetings include committee meetings, food functions, receptions, pre/post GA meetings (usually business or conference) of organizations for their own agendas. Registration is not required for attendance. Space is assigned based on availability. Requests will be prioritized on a first come, first served basis.

Reservations for private events must come from an authorized sponsoring organization: UUA Staff, UUA Elected and Board-appointed Committees, Associate Member Organizations (UUSC and UU Women's Federation), UU Theological Schools, UU Professional Organizations, and authorized related organizations. Other UUA Related Organizations may petition the GA Advisory Council to be authorized to request UUA contracted meeting space for a private meeting of their organization. Petitions may be made by email to the GA Advisory Council in care of Petitions are due by December 15. The GA Advisory Council will review petitions at their January meeting.

The GA Office does not charge room rental fees for private events. This service is subject to availability. The GA Office will do its best to find a suitable meeting space for your event. Available space is limited. Reservations for 24-hour space or permanent offices are limited.

The GA Office has the sole authority to schedule or assign meeting space and times in UUA contracted space. This includes the entire convention center immediately before, after, and for the duration of GA. It also includes some meeting space in our contracted hotels. If you represent an eligible sponsoring organization, please do not plan or schedule a private event without first submitting a request for GA Private Event. Even if we are not able to place your event, it is still helpful for us to know about your needs and plans.

Once space has been assigned, it is the responsibility of the designated contact person to make arrangements for room sets, audio visual equipment and for food & beverage services. The contact person does so directly with the convention services manager of the facility to which they have been assigned.

Make an In-Person General Assembly Private Event Reservation. Deadline: January 31, 2023.

2023 Virtual Private Events

Add your group's virtual private events and activities directly in the GA App powered by Whova. Go to Community > Meet-ups and Virtual Meets. It is recommended you start the Title of the Meeting with your Organization's name.