Financial Safety for Congregations
Part of Becoming a Safer Congregation
It happens more often than you think it should. The congregation seems to be vital, even growing, but the money in the collection plate doesn’t keep up with the growth, or there seems to be a shortfall every month. There might be grumbling about how the new folks aren’t pulling their weight financially. Then someone notices some irregularities, even though a trusted, long-time volunteer or staff member has been responsible for the money. And then it comes to light that hundreds, even thousands of dollars are unaccounted for.
Increasing at an annual rate of nearly six percent, researchers expect church financial fraud to reach the $70 billion mark by 2025. That’s still not the whole picture. About 80 percent of all cases of church fraud go unreported and, therefore, are not included in statistics (Source: Church Law and Tax.) Church Law and Tax reports from the 2021 survey that 4% of churches reported financial fraud within the past year, 9% had fraud 1-5 years ago, 4% had fraud 6-10 years ago, and 14% had fraud over 10 years ago.
Related Resource
Money Matters: Financial Management for Congregations
Congregations will want to establish healthy financial systems, policies and procedures to reinforce financial health and vitality.
In This Section
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Financial Fraud and Embezzlement Prevention TacticsFrom Safe Congregations Handbook
Your bet protection against financial fraud or embezzlement are strong policies and procedures that prevent opportunity or temptation.
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Safeguards when Paying Bills (Disbursements)From Safe Congregations Handbook
When making sure that your bills are being paid efficiently, accurately and on time, your congregation also needs safeguards to make sure no one has the opportunity to use your system to embezzle funds.
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Securing the Sunday OfferingFrom Safe Congregations Handbook
The Sunday offering is fairly vulnerable to theft or embezzlement unless good checks and balances are in place.
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Segregation of Financial DutiesFrom Safe Congregations Handbook
All financial best practices depend on reducing the risk of embezzlement or theft by increasing transparency and detection by creating systems and roles that segregate key duties.
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Handling Petty CashFrom Safe Congregations Handbook
Any petty cash kept in the building should be in a locked file cabinet or safe and should be disbursed only upon submission of a written request.
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Avoiding ScamsFrom LeaderLab
Because relationship, compassion and trust are all qualities that congregations are trying to cultivate, church members and staff can fall prey to bad actors and con artists.
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Church Financial Management Software SafeguardsFrom Safe Congregations Handbook
In setting up church financial management software, it’s important to provide safeguards to prevent tampering with the electronic records
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AuditsFrom Safe Congregations Handbook
Rarely can congregations pay for a full-blown audit of the church books by a CPA. Audits are expensive, often ranging from $5,000 to $15,000 depending on the annual budget of the organization….
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Financial Controls ChecklistFrom Safe Congregations Handbook
Use this checklist at least annually to make sure you have policies, procedures, and practices in place to avoid embezzlement, fraud, and scams.
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