Terms and Conditions for General Assembly Program Proposals

Terms and Conditions

Thank you for your willingness to offer a General Assembly (GA) program. Before you apply, please be aware that presenting a program involves costs and responsibilities. Please read this information carefully and completely.

Financial Considerations

Please consider the following factors in budgeting for your program.

  1. You need to ensure that all your program presenters providing content to GA are registered for General Assembly. Registration is required for all presenters. As the event contact, it is your responsibility to ensure that your invited presenters are registered. This may be at your expense, or it may be at the presenter's expense. For example, if your presenter is a UU minister or congregational leader who would be attending GA anyway, you could make the presenter responsible for registering and paying for themselves. If your presenter is not Unitarian Universalist and/or would not be attending GA for another reason other than speaking at your program, it would be appropriate for you to register and pay for them. In either circumstance, you need to make sure your presenters are registered. Please visit the GA website for more information.
    It is the policy of the UUA that all participants in General Assembly programmed events must be registered for the conference. GA registrants receive access to all GA programs. Speakers, presenters, performers, assistants, and any others who participate in live GA programmed events will not receive access unless they are registered for General Assembly.
  2. IN-PERSON ONLY: Consider the travel expenses for your program participants (if applicable).
  3. IN-PERSON ONLY: You will be responsible for rental fees for supplemental audio-visual equipment (optional). All in-person GA programmed events will be scheduled in meeting rooms that will be equipped with a lectern and microphone, an audience microphone on a stand, and an LCD Projector and Screen Package. You will need to bring your own laptop. Contact Don Plante, dplante@uua.org, if you would like to rent additional AV for your presentation.
  4. You will be responsible for your speaker’s honorarium (if applicable).

Copyright Permissions

As the program contact, you assume responsibility to ensure that copyright permissions have been obtained on all of the following used in your program:

  • Printed copies or electronic documents of text, music, or images
  • Playing recordings or live music (Please note that both the music/text and the recording can be under copyright)
  • Display of music, text, images, or video on a screen
  • Reading/reciting text that is protected under copyright

Edit Email

  • If selected, you will need to review and reply to the Event Edit Email by March 15. In late February, the GA Office will email to you the GA Event Edit Email. The Event Edit Email will indicate all of your event specifications, including the scheduled date and time of your event (if live), as well as the event title, program description, and presenters. Please carefully proof the Event Edit Email to ensure that all of your event information is correct and that your presenters are available when scheduled (if applicable).
Two audience members raise their hands during a workshop

You need to ensure that all of your program presenters are registered for GA.

Three presenters stand at the front of a workshop. The middle presenter speaks into a handheld microphone.

You will be responsible for rental fees for supplemental audio visual equipment.

Two attendees view a large bulletin board display by "Landscape of Experience: A UU POC Leadership Collective"

Consider the travel expenses for your program participants.

A woman gestures with her hands during a panel discussion in General Session

You will be responsible for your speaker's honorarium, if applicable.