In the event that larger capacity vehicles are needed, the UUA prohibits the use of 15 passenger vans for transporting youth....

All drivers of vehicles containing minors other than their own children must be at least 25 years of age and must provide proof of insurance and a valid driver’s license. They must be either a UUA staff/volunteer or be approved by a congregation to attend the event. There must be enough...

Unaccompanied youth should be booked on direct flights when possible, even if it is more expensive. They must be met at their arrival location (airport, bus station, etc.) by UUA staff or event adult leadership....

It is the responsibility of the local congregations or the parents and/or guardians to provide safe transportation to and from youth events.

See Medical Documentation policy in Documentation Policies.

Programs must have a clear on site procedure, see policy requirements below. Medication should be transported in their original prescription bottles. Adults keep all medication (over the counter and prescription) in a secure location....

The medical procedures for onsite staff with only First Aid or EMT level training provide for two program circumstances: one with an on call nurse or doctor and one without....

First-Aid Staff Events at minimum should have an identified adult with current First Aid and CPR training from American Heart Association or Red Cross* to respond in case of onsite emergencies. A copy of certification for this onsite care provider will be kept on record....

The following conditions require consulting with either an on-call nurse/doctor, quick pick up by parent/guardian or appropriate transport for an adult, calling 911, or transport to an emergency room or urgent care medical facility: Musculoskeletal injuries such as sprained ankles/wrists Headache...

In case of life-threatening medical emergencies, leaders will call 911 (or host site emergency response number), preferably from a hardwired phone instead of a cell phone, and then call the youth’s parents and/or guardians, or the adult’s emergency contact. At least one adult will follow or...

Parents/Guardians are primarily responsible for supervising youth. UUA Youth Safety Policies, including rules related to sexual behavior, supersede parental consent for underage, romantic partners to co-house....

NOTE: This does not apply to multigenerational events such as General Assembly where youth are the responsibility of their parent/guardian or Sponsor. Hotel-based programs or programs with hotel housing are rare for UUA youth ministry events and have their own challenges....

Dormitories are used when programs are on college/university campuses, some retreat centers, and hostels. They typically have 2 or more beds with either shared or en-suite bathroom facilities....

When UUA events are held at camp facilities: Camp facilities should be appropriately licensed for their state Our events will follow all necessary rules to comply with state laws See Medical policies for Onsite Staff for requirements for camps. Nighttime Supervision and Housing in Cabins Events...

When UUA events are held in congregational buildings: Our programs will follow congregational policies in addition to those set forth in these Youth Guidelines. We will follow building rules Nighttime Supervision and Sleeping in Congregations The sleeping policy will be shared with parents and...

All host sites must have insurance to cover liability as well as potential damages incurred to property and/or to persons. Individual’s homes or domiciles may not be used to house UUA sponsored events....

When programming includes trips out of the main event site, programs will follow the transportation policy outlined below and youth will be accompanied by adults meeting the ratio requirements of adult leaders or adult sponsors under this policy.