Documentation Policies
Part of UUA Youth Safety Guidelines
In This Section
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Incident Report FormsFrom Youth Safety Guidelines
Programs must have an incident report form available to event leaders. Incident reports must be submitted to the UUA staff responsible for the program. The UUA staff are responsible for maintaining secure storage of incident reports, notifying other UUA staff as needed, and providing appropriate…
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Access to DocumentationFrom Youth Safety Guidelines
Access to incident reports is limited to UUA staff and relevant Unitarian Universalist credentialing organizations. Youth and adults with documentation on file may request a file summary in writing by contacting the Director of Lifespan Faith Engagement.
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Medical DocumentationFrom Youth Safety Guidelines
Program Medical Forms For a weekend program the registration form should require: What medication a youth is taking Medical needs and allergies Medical policy: including need for medications in original containers and on-site storage For a longer programs and those requiring further travel the…
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Record Retention PolicyFrom Youth Safety Guidelines
All programs must retain permission forms, photo permissions, incident reports, and supporting documentation for a minimum of twelve (12) years. The UUA’s Office of Youth and Young Adult Ministries will maintain all documentation of incident reports concerning behavior of youth or adults…
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