Participating employers who want to make changes to their Plan elections must submit an updated Employer Participation Agreement (EPA). This page walks you through that process.

Important: Amendments cannot be retroactive. Your current Employer Participation Agreement remains in effect until a new fully executed EPA is approved with a confirmed implementation date. Changes take effect at the start of an upcoming Plan Year (January 1) or your organization’s fiscal year start date. To allow time for staff review, approval, and the required 30-day employee notification, please submit your amended EPA a minimum of 45 days before your intended implementation date.

Questions? Contact us at retirementplan@uua.org.

When Do You Need to Amend?

You need to submit an updated Employer Participation Agreement when your organization wants to change:

• Your employer base contribution percentage
• Your employer matching contribution percentage

Not sure what elections are currently on file for your organization? Email retirementplan@uua.org to request a copy of your current EPA.

Part 1: Board Action and Submission

Amending your Participation Agreement requires board authorization — the same process as your original adoption.

Step 1: Your board passes a motion to amend the Participation Agreement with the updated elections. Record the date — you will need it when completing the submission form. A sample motion is available at Sample Adoption Motion (PDF).

Step 2: Submit your updated Employer Participation Agreement online using the EPA Submission Form. Select “Amend the Employer Participation Agreement currently in force” at the top of the form. The person completing the form is typically your president, treasurer, administrator, or minister. You will need:

• Your updated employer base contribution percentage
• Your updated employer matching contribution percentage (0 if not changing or not offering)
• Your requested implementation date (must be January 1 or start of your fiscal year)
• The date your board passed its amendment motion
• Name and email address for your treasurer and board president/chair

Once submitted, your treasurer and board president/chair will receive an email to review the agreement and add their electronic initials and signature.

Note: After selecting your organization from the lookup, review all auto-populated information carefully. If anything appears incorrectly, contact retirementplan@uua.org before submitting so corrections can be made.

Step 3: Complete your staff review. After receiving your submission, the Retirement Plan team will send you a current staff report to review and confirm. This review verifies that all employees are enrolled in the Plan and that employees who have satisfied the Year of Eligibility Service (YOES) requirement are correctly identified to receive the employer contribution. Return your completed review to retirementplan@uua.org promptly — your amendment cannot be approved until this step is complete. Employees already enrolled do not need to be re-enrolled.

Step 4: Receive confirmation. Once your EPA is signed by all parties and your staff review is complete, the Retirement Plan Director approves your Agreement and sends you a fully executed copy with your confirmed implementation date.

Part 2: Implementation

Once your amendment is approved and you have a confirmed implementation date, your Remitting Admin should take the following steps:

1. Communicate the implementation date and updated elections to all staff, including what any changes mean for their contributions and benefits.
2. Update contribution remittance in the Empower Plan Service Center (PSC) to reflect the new elections on the confirmed implementation date.
3. Ensure all employees are enrolled in the Plan. The Retirement Plan team will flag any gaps identified during the staff review and provide guidance on next steps.

See Remitting Admins for detailed instructions on remittance and plan administration.