Determine the calendar schedule for workshops. Once you have determined which workshops you will offer, choose dates and times for all the workshops. Enter the information in the congregational calendar.
Choose a meeting space. Find a comfortable room that offers, or can accommodate, chairs for participants, tables for nametags, handouts, and creating artwork, a worship or centering table, a podium if you will use one, and a cordless microphone if you will use one. Make sure you will be able to display materials as digital slides or newsprint as you choose. Make sure the space is accessible for participants in wheelchairs. Reserve the space and any equipment you may need for all of the workshop dates and times you have chosen.
Arrange for child care. If child care is needed, make arrangements with qualified child care providers and reserve a room for child care.
Promote the workshops. Use newsletters, websites, printed and verbal announcements, adult religious education brochures, and special invitations to publicize the upcoming workshops. Offer personal invitations at worship, at visitor and new member orientations, and at other religious education program meetings. You may also choose to promote the workshops more broadly with a listing in your local newspaper or on your local community access television channel. If participants have pre-registered, you may wish to send reminder letters, postcards, or emails with the date, time, and place of the first meeting.