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Mailing Lists and Data Requests

Office of Data Services

Data Request Policy as of July 2008:

  1. The Unitarian Universalist Association (UUA) provides mailing lists of ministers and other professional leaders, staff members, and elected board members of congregations and district offices. Lists of individual congregation members are not available, except as described in 10 below.
  2. Organizations qualified to request lists include member congregations, "associate member" organizations, and "independent affiliate" organizations. See our Related Organizations page for an unofficial list of qualifying organizations.
  3. Requests from parties who are not from a qualifying organization must obtain sponsorship from one of those organizations. Sponsorship must be clearly indicated on the Data Request Form, and accompanying sponsorship documentation must be included with the request.
  4. Mailing information includes name and mailing address; email addresses are not available. The UUA offers no guarantees as to the accuracy or completeness of the data, and refunds will not be made for data that is incorrect or incomplete. Requestors are responsible for resending returned mail at their own expense.
  5. The appropriate Data Request Form must be completed for each list or data request. Please allow a minimum of ten business days for your data request to be returned. All requests will be submitted to the UUA's Treasurer for approval.
  6. Please review specific restrictions and additional information for each Data Request type:
    1. Mailing Lists
      1. This data may be used only one time and for a specific purpose as stated on the Data Request Form.
      2. A copy of the materials that will be mailed must accompany each request to the requested data set. The Data Request will NOT be submitted for approval until the materials are received.
      3. Lists may be prepared in a variety of electronic formats (i.e. MS Word, MS Excel, csv, etc.) and delivered as an email attachment or on a CD-ROM.
      4. Cost: Ten (10) cents per record (name or household) will be charged, with a minimum charge of $20 per order. Add $15 if delivery is via CD-ROM.
    2. Data Requests (Statistical Reports)
      1. Each request must be accompanied by a letter of intent and rationale explaining the use and benefit of the requested data.
      2. If you plan to share this information with the media, we ask that you please advise the UUA’s Office of Information and Public Witness of your intent to do so.
      3. Cost: $25 per half hour service fee, with a minimum service fee of $25. Add $15 if delivery is via CD-ROM.
      4. Active Congregation History Reports are available to congregations free of charge, and must be requested by a member of the congregation's elected board and staff. They are typically distributed as a pdf attachment to an email. This report includes the congregation's statistical information collected for the UUA Directory (membership number, RE enrollment, pledging units, pledge income and total expenditures, Annual Program Fund contribution).
  7. After the request is approved, the Office of Data Services will contact the requestor to confirm order details.
  8.  UUA Districts, UU seminaries, and related organizations listed as “Professional Organizations” on the UUA website are exempt from list production and service charges under the cost section for each Data Request type, but will be required to pay $15 if results are delivered on a CD-ROM. If more than one request is made per calendar year, charges may apply.
  9. Announced Candidates for president, moderator, and financial advisor may receive, electronically and free of charge, mailing lists for ministers, other Unitarian Universalist leaders and religious professionals, congregations, and districts. Requests should go to data_services @ uua.org with a copy to itdirector @ uua.org. Email addresses are not available. To receive names and addresses of individual congregation members, each congregation involved must give written permission.
  10. Lists of individual congregation members are available only to the District Offices with which those congregations are associated, or to qualifying organizations (as described in section 2 above) that have received written permission from the congregations whose members are being requested. If Districts are subsequently notified by individuals or households that they do not wish to receive District mailings in the future, the District shall notify the office of Data Services via email at data_services @ uua.org. Aggregating multiple removal requests into a single email would be greatly appreciated.
  11. We provide mailing address information based on standard First-Class mailing criteria which the Post Office handles with fewer to no restrictions. We currently do not use Bulk mailing as the standard. We ask that requestors forward returned mail addresses to our office: Data Services/Undeliverable, 25 Beacon St., Boston, MA 02108.

For more information contact data_services @ uua.org.

This work is made possible by the generosity of individual donors and congregations. Please consider making a donation today.

Last updated on Wednesday, August 29, 2012.

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