Try to copy the text of your PDF file and paste it into a Word document. If it looks just like you see it in your PDF file, the document is fully accessible and you’re good to go.
The Unitarian Universalist Association Information & Technology Services team has made a wonderful step-by-step guide (with pictures) to take an inaccessible PDF file to a fully accessible text document.
OCR with Windows and Office (PDF) shows you how to use Acrobat Reader (the free PDF viewer) and Microsoft Office tools to “accessify” your documents.
A great side effect of this procedure is that you'll have a plain text version of your document, ready to be republished in any other format, including as a plain ol' user-friendly and search engine optimized web page or site.
Jakob Nielsen, web usability expert, has put together some compelling points about how PDFs are good for printing, but not for online consumption.
In addition, PDFs are not search-engine friendly: Just Say No to Adding More PDFs to Your Website.
In 2011, a total of 35% of all exploit-related incidents targeted vulnerabilities in Adobe Acrobat Reader.
You can reduce your risk by using a less-targeted application like Nitro PDF Reader, but be aware that people who have heard that "PDF files are unsafe" may be wary of clicking on links to your PDFs.
For more information contact web @ uua.org.
This work is made possible by the generosity of individual donors and congregations.
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Last updated on Thursday, August 16, 2012.
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