Potential Adult Roles

All adult leaders must be approved under the UUA Youth Safety Guidelines policy.

• Facilitator—lead programming and/or work with youth leading programming
• Tech—admit from breakout room, assist with screen sharing, assist youth and adults who drop the connection and need to be re-added
• Support—watch youth videos, monitor chat, be available to go into a breakout room to talk with youth having difficulty, monitor the separate group chat for youth and adult leaders. May include additional adults serving as chaplains.

Small Group

For instance a youth group or a workshop; up to 15; no breakout rooms

Minimum: Two adults (with an extra adult available to join the group immediately in case one adult has technical difficulty and can’t join the event or loses their connection).

Larger Event

Minimum of 5 adults: 1 facilitator, 2 tech adults, 2 support adults without facilitator responsibilities to monitor chat, watch youth videos, pay attention to youth leader group chat.

Additional adults required for breakout rooms: 2 adults per breakout room with additional adults remaining on tech support and available as leader support.

Break Out Rooms

Breakout rooms can be used as part of larger programs. Breakout rooms should never be 2 youth alone and must either have 2 properly approved adult leaders present or 1 properly approved youth leader. Adult leaders in breakout rooms must have the leadership capacity to monitor safe and covenantal interaction between youth. It is not enough to be an approved adult participant who happens to be at a youth event.Program leaders must provide adequate training and support for youth breakout room leaders.

Large Virtual Events

More than 75 participants including youth leaders

Increase the number of adults to be able to safely do the program. Suggest a minimum of 1 adult to every 10 participants. If there are breakout rooms, 2 adults needed for each breakout room.

If the larger event is having asynchronous smaller events such as identity groups or small workshops, these can follow the small group guidance so long as other adults are on call such as on the leader group chat.