Record Retention Policy
All programs must retain permission forms, photo permissions, incident reports, and supporting documentation for a minimum of twelve (12) years.
The UUA’s Office of Youth and Young Adult Ministries will maintain all documentation of incident reports concerning behavior of youth or adults temporarily or permanently suspended from youth programming in a secure drive. Incident reports concerning behavior of youth or adults impacting the safety of the community or harming others will be kept indefinitely as record of past behavior can impact assessment of future participation or additional concerning incidents. This includes files for youth whose suspension is still active when they bridge into adulthood in case they wish to volunteer in youth ministry as an adult.