Sample Adoption/Implementation Calendar for Plan

Congregations and UUA-related organizations not currently participating in the Plan may request to join the Plan by making a Board decision to adopt the Plan, complete and submit a Participation Agreement to retirementplan [at] uua [dot] org and upon receiving confirmation, may begin to implement the Plan.

Sample Employer Adoption/ Implementation Calendar

Initially:

• Leaders Review:
  • Key Considerations and Sample Adoption Motion (PDF, 4 pages)
  • Participation Agreement (PDF, 4 pages) and Instructions (PDF, 5 page)
  • 2014 Fair Compensation Guidelines (PDF, 7 pages)
  • Summary Plan Description (SPD) (PDF, 16 pages)
  • Plan Restatement (PDF, 46 pages)
• Review Staff Eligibility for Employer Contributions.
• Discuss Sample Adoption/Implementation calendar and steps.
• Discuss Fair Compensation Guidelines.
• Seek Clarifying Information from the UUA Office of Church Staff Finances/Retirement Plan Director.

Next:

• HR/Personnel Committee, Board, Minister, and/or Executive Team review options presented in the Plan and on the Participation Agreement.
• Decide:
  • Whether to Auto-Enroll Staff
  • Amount of Base Employer Contribution Percentage (required minimum is 5%)
  • Whether to Match Employee Contributions, and if so, to what percentage
  • Whether to exclude any components of Compensation.
• Review options with Staff and address concerns, if any.
• Seek clarifying information from the UUA/Retirement Plan staff.

Then:

• Board makes decisions concerning the options listed on the Participation Agreement.
• Board selects intended implementation date—which must be the first of a month and cannot be retroactive.
• Board passes Plan Restatement Adoption Motion.
• Board completes, signs, submits the Employer Participation Agreement to retirementplan [at] uua [dot] org.
• UUA Retirement Committee email an acknowledgement along with next steps and confirms implementation date.

Implementation:

• Implementation is to occur following acknowledgement of a valid Employer Participation Agreement by the Retirement Plan Committee and consent regarding date of implementation.