Documentation Policies Part of UUA Youth Safety Guidelines In This Section Incident Report Forms Programs must have an incident report form available to event leaders. Incident reports must be submitted to the UUA staff responsible for the program.... Access to Documentation Access to incident reports is limited to UUA staff and relevant Unitarian Universalist credentialing organizations.... Medical Documentation Program Medical Forms For a weekend program the registration form should require: What medication a youth is taking Medical needs and allergies Medical... Record Retention Policy All programs must retain permission forms, photo permissions, incident reports, and supporting documentation for a minimum of twelve (12) years. The... PREVIOUS: Sexuality Education UP: UUA Youth Safety Guidelines NEXT: Incident Report Forms Get a print-friendly version of UUA Youth Safety Guidelines, including all sub-pages.