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After Policy Governance Board Meeting Script: for the Governance UU University Track
Governance for Congregations, Leadership Development

< Board Script: Before Policy Governance

This script is about 5 minutes long.

Chair: Let’s move on to the monitoring report on our financial condition now. Any questions or comments on what was in the Board packet?

Board Member 1: I was frustrated to see that once again we’re behind our projections of where pledge income would be at this point. I’m reassured to see that you’re considering a number of options to address the issue. How much worse is the problem this year than in years past?

Executive: Yes, I’m very grateful to the Finance Ministry Team who worked with me to put together the list of options and their pros and cons. Well, because of the economy we’re a little farther behind than usual. This year we’re $5,000 behind; last year it was only $3,500. The Finance Ministry Team also thinks that our membership base, which has been in a slow decline all along, has dropped more than we realize. We’ll certify numbers to the UUA [Unitarian Universalist Association] in a couple of weeks; then we’ll be able to compare apples to apples.

Board Member 2: What’s behind the unexpected drop in membership, do you think?

Executive: Well, we’re thinking that it’s partly related to the drop over the years in RE. We’re thinking that the program has gotten small enough that many people finally decided they just couldn’t stay with it anymore.

Board Member 3: That’s upsetting, since our ENDS have our children as a big priority for us.

Executive: Yes, we’re concerned too, especially since the activities we’ve been implementing to address the drop in RE haven’t had a chance to really work yet. And, we’re not sure if RE really explains the whole drop in membership.

Board Member 4: What are some of your other theories?

Executive: Well, we’re not sure yet. There’s a general feeling among the committee chairs that they have a hard time finding and keeping newcomers. It’s almost as if they just don’t find what they’re looking for here.

Board Member 3: Well, it’s not like we can be all things to all people.

Board Member 2: What are they looking for that they don’t find, though?

Executive: That’s what we don’t know yet. It could be that we’re not as good at offering what we think we offer. Or it could be that we’re pretty good at what we want to offer and it’s not what our newcomers are looking for.

Board Member 3: We probably need more outreach—need to let more people who would like what we offer know that we’re here. Maybe we should do some evangelizing.

Chair: Before we talk about more ways to approach these problems, I’m wondering if we could talk for a minute about what our role is as a Board with an issue like this. I still feel new to policy-based governance and I’d feel better if I knew what we were supposed to do.

Board Member 2: Well, we have three roles: articulate the ENDS, monitor progress towards the ENDS plus the limitations on means, and linkage. Is that right?

Board Member 4: That’s what I remember. And, I don’t think this is about articulating new ENDS yet—we don’t even know what the real issue is, or if it has anything to do with the difference we’re here to make in the world.

Board Member 1: I think it has something to do with monitoring progress towards the ENDS. Partly, we need to know if the issue is whether we’re just not offering what we think we’re offering. We’ll know a lot more about that when we do the congregational survey in a couple months, since we’re asking people whether they’ve experienced the difference we’re aiming to make.

Board Member 2: Yes, it seems like we’d get part of our answer from the congregational survey, but I think it’s only part of the answer we need. The congregational survey will get the people who are still here, but what about the people who came and left—shouldn’t we ask them about their experiences? Seems like some of the answers we need would come from the people who have already left.

Board Member 3: I don’t know how much weight we should give their answers, though. Aren’t we more accountable to the people who are here and who choose to stay?

Board member 4: Well, I thought when we put together our ENDS, that we talked about how much we wanted to welcome people who didn’t know we existed, to give them the amazing experience of being in a religious community that has no creed, that aims to heal the world.

Board Member 3: But we can’t change who we fundamentally are in order to provide that welcome, can we?

Board Member 1: Seems to me we don’t really know which one it is. Are we going to have to change who we fundamentally are to welcome more folks in, or do we just need to actually provide the welcome we say we want to provide? (slight pause) Or maybe, could the people who came and left point us in a direction that’s new and changes who we are, but in a way that we might actually want to change?

Board Member 2: I think that’s why I was saying we need to talk to the people who left. We need to know why they came in the first place and what they experienced while they were here and what made them decide to leave.

Chair: That’s sounding to me like linkage. I’m starting to hear the need to do some linkage with people who have come, stayed for awhile, but then ultimately left. What do the rest of you think?

All: General nods and murmurs of agreement.

Board Member 3: As long as it’s about gathering data, and not about finding out how we should be completely different than we already are, I can support doing linkage with the people you’re describing.

Chair: I’m thinking this all fits in the “Create the Future” section on our agenda. We’ve decided we want to do some linkage with people who’ve come here, stayed for awhile but ultimately left. I think we still need to figure out how that fits with our future focus topic and what other linkage we’re going to want to do around that topic. How about we come back to this when we get to that part of the agenda?

All: Again, nods of agreement.

Chair: OK, moving on to the next item on our agenda.

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