Before Policy Governance Board Meeting Script: for the Governance UU University Track
This script is about four minutes long.
Board chair: OK, let’s hear the Treasurer’s report. (Name of Treasurer)?
Treasurer: Thanks, (name of Chair). Well, as usual, actual pledges are coming in a little behind what we expected. We’re $5,000 behind or so right now, even though we reduced our pledge goal a little. I’m not really worried yet, but we’ll need to keep an eye on it and postpone some expenses if we possibly can. We did spend $200 to buy a new printer for the office this month which we really couldn’t put off any longer. All other expenses have been pretty much in line with our budget, but as I’ve said we’ll all need to cut a little if we don’t make up the $5,000 eventually.
(Pause as people look through the report a little.)
Chair: Well, we’ve got time, don’t we, to make that up? How far along are we usually at this time of year?
Treasurer: The last five years or so we’ve consistently been short of our expectations at this time, but with a plea at the end of the fiscal year, we’ve always managed to make up the short-fall. We just have a little more to make up than usual this year.
Finance Committee Chair: You know, I’m hearing people say they’re starting to burn out on these extra pushes at the end of every fiscal year to make the budget. People are saying that they’re giving all they can and if we can’t make do with what they’re able to contribute, then maybe we should reduce the budget instead.
Treasurer: The problem is, if we reduce the budget much more, we won’t be able to do much of anything but keep the building open and pay the minister’s and the DRE’s salary.
Membership Committee Chair: Do we need to do anything about the shortfall right now, other than not spending any money if we can possibly help it?
Operations Chair: Problem is, we’re going to have to spend some money this fall to repair and maintain the boiler, and we’ve already put it off because of budget problems.
Programs Chair: I have to say, it’s frustrating how much money we continually have to put into the building. I’m never able to say yes to our social justice groups when they want a little money for their programs.
Operations Chair: Yes, but if we don’t have a building, we don’t even have a place for those groups to meet and connect. It’s a pretty fundamental need.
Chair: Do we need to think about another fundraiser?
Finance Chair: I think we’d run into the same problem with another fundraiser—people are feeling tapped out. Although we are looking into something called Good Search. If people do their searches through Good Search, they’ll donate a portion of their ad revenue to the charity you choose when you do your search. I was going to talk about it more during my report.
Treasurer: Will that be able to make up our deficit this year do you think?
Finance Chair: It’s not really clear yet. Our committee all agreed to do all our searches through Good Search and over the last couple months we’ve raised $35. If we could get most people to do most of their searches through Good Search, and if they did their on-line shopping through Good Shop, which is linked to Good Search, we could raise a fair amount of money.
Membership Chair: Were you thinking of rolling this out to the congregation soon?
Finance Chair: Well, we wanted to bring it here first, to make sure everyone was comfortable with it, but it’s all set up for people to use it and choose the Fellowship as their charity. You all could start using it tomorrow, if you wanted!
Chair: Is there any reason not to do it?
Finance Chair: We were a little worried about privacy, but the Good Search site doesn’t collect any information from the person searching. It does put a cookie on your computer so that it can remember what charity you donated to last time you searched. Their FAQ says they don’t collect any personally identifiable information.
Treasurer: Well, it sounds like a good idea. Do you think you can have it out to the congregation by next month’s meeting?
Finance Chair: That might be possible, but we couldn’t expect much revenue for some time. And we’ll have to keep reminding people to use Good Search for awhile before they’ll remember to use it.
Chair: Well, why don’t we start the process with Good Search, and see where we’re at financially next month to see if we’ll just have to do another fundraiser by the end of the year?
Finance Chair: Actually, what I was going to suggest in my report is that the Finance Committee do an analysis of all the ways we could meet this deficit and the pros and cons of each so that we have some real information to work with if we need to do something next month.
All: General nods and murmurs of agreement.
Chair: That sounds really good, (name of Finance Chair). Are we ready to move on then? OK, next on the agenda.
For more information contact firstname.lastname@example.org.