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Executive Committee: Writing Congregational Bylaws
Some congregations find it helpful to designate an Executive Committee to handle specific issues and/or to act in emergencies when timeliness does not allow for the entire governing board to be involved in decision making. Smaller congregations may not need an Executive Committee, but a number of larger congregations have found this structure useful. One question for congregations with ministers is whether the minister should meet with or actually be a member of the Executive Committee.
Example 1: The Executive Committee shall be composed of the Officers of the Church. The Executive Committee shall carry forward the program and plans of the Church and Board. It shall exercise the powers and duties of the Board when necessary, between meetings of the Board. It shall report promptly to the Board all action taken. It shall prepare an agenda for each Board meeting and shall gather and evaluate relevant data pertaining to each item of the agenda. It shall have further such powers and duties as the Board shall assign.
Example 2: The Executive Committee shall consist of the four (4) officers of the Church. Two (2) members of the Executive Committee shall constitute a quorum. Minutes of meetings shall be kept, and actions taken shall stand unless disavowed by the Board. The Executive Committee shall be responsible for the conduct of the affairs of the Church between meetings of the Board, and it shall have such other duties and perform such functions as are delegated to it by the Board. Any action taken by the Executive Committee must be ratified by the full Board at its next meeting.
Example 3: The Executive Committee shall consist of the Moderator, the Finance Governor, and the Minister. It shall meet as necessary and shall be responsible for: (1) selecting and managing the terms of employment of all paid custodial and office employees; (2) appointing an auditor to report on the financial condition of the Association at the end of every fiscal year, and at such time as the Treasurer's office becomes vacant; (3) implementing any other responsibilities assigned to it by the Board of Governors; (4) keeping a record of its activities and submitting a report at each meeting of the Board of Governors.
Example 4: There shall be an Executive Committee made up of the President, Vice-President, Chair of the Board, Secretary, and Treasurer. Between meetings of the Board, the Executive Committee shall prepare the agenda for the next Board meeting.