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Policies for Congregational Websites

In most cases, a communications vehicle that represents a congregation should be owned and operated by the congregation as a whole, even if an individual member does most of the work. Administration and Ownership Considerations offers some specific areas that might be helpful for congregations to consider regarding their websites.

Privacy Policies

The Chesapeake Unitarian Universalist (UU) Growth Committee recommended the following Privacy Policy to web folks in their area in April 2012.

Form for Suggested Policy

Privacy Policy

This website is owned and operated by ____________, referred to in this policy as “we”. We recognize that visitors to our site may be concerned about the information they provide to us, and how we treat that information. This privacy policy addresses those concerns. This policy may be changed or updated from time to time.

If you have any questions about our Privacy Policy, you can contact us at: _______________ (email address and/or additional contact information)

We are available to answer your questions or hear your concerns.

The first principle of Unitarian Universalism is to covenant to affirm and promote the inherent worth and dignity of every person. We believe that this principle impels us to protect the privacy of visitors.

Personal Information

Our site collects personal information from our visitors only on a voluntary basis. Personal information may include __________ (examples to use in your policy: name, address, phone number, email address, credit card numbers). We do not require this information to obtain access to any part of our site. We do not sell or rent this personal information to other organizations.

The personal information we collect is only used by us to process a request that has been placed by the visitor. We never sell your email address and if you voluntarily give it to us, we will strive to use it only for what it was intended. If we pass it, it would only be to the congregation or person who has the information you desire.

Statistical Information Collected

We collect information on the browsing habits of users and the companies that provide that service also have access to that information. This site collects information using cookies and javascript, so if they are enabled in your browser, information can be collected, such as your browser type, operating system, IP address, and country. This information is only used for statistical purposes and cannot identify you as an individual.

Information Accuracy

We make every effort to ensure that the information presented is correct and accurate. If inaccuracies occur, we will make every effort to correct them in a timely manner. To report any web site inaccuracies or for questions about our Privacy Policy please email us at ________ (email address).

Links to Third Party Sites

Our web sites contain some hyperlinks to web sites operated by parties other than _________ (name of group). These hyperlinks are provided for your reference only. We do not control such web sites and are not responsible for their contents or privacy policies. The inclusion of hyperlinks to other web sites does not imply any endorsement of the material on these Web sites or any association with their operators.

Sample Congregational Policies

Electronic Newsletters

Data and Computer Security

Read Congregational Data and Computer Security Guidelines to be confident your congregation’s information and computers are safe.

For more information contact web @ uua.org.

This work is made possible by the generosity of individual donors and congregations. Please consider making a donation today.

Last updated on Wednesday, September 26, 2012.

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